Alumni Affairs Coordinator | Casablanca (Morocco)

Al Akhawayn University is driven by a strong innovation-oriented culture, encouraging creativity, experimentation, and bold ideas to advance education and research.
This spirit is supported by a deep sense of collaboration, with supportive teams and hands-on leadership that nurtures academic and operational talent.
Performance and intellectual ambition also play a key role, fostering excellence in a globally minded environment.
While organization is less dominant, it provides the essential structure needed to operate a high-quality academic institution.

The AAA Coordinator will serve as a key resource in support of programs and activities of AAA with a clear role and responsibilities as outlined below. The main objective of this position is to ensure a continuity of AAA over the years and across different mandates, and to create a close synergy with all of AAA's stakeholders, including but not limited to AUI, the AAA Board of Executives, members of AAA, AAA's Board of Trustees, as well as the different external stakeholders, including government entities, partner organizations, suppliers, etc.

The AAA Coordinator will serve as an ex-officio non-voting member of the Board of the Association. Reporting to the AAA Board of Executives, the AAA Coordinator will oversee the daily operational activities of the association

Position Description Summary :

• Organize and coordinate alumni functions with responsibility for the following : national and international chapters, alumni clubs, AAA publications, financial records, and other administrative tasks.
• Work with the AAA Board of Executives to assure the coordination and development of an alumni relations program to ensure continuous engagement with the community.
• Promote and foster effective alumni relations through continued communication and contact on different AAA channels.
• Plan, coordinate, and schedule all logistical details and make necessary arrangements for a variety of programs and activities.
• Perform necessary administrative functions such as record keeping, archives, meeting minutes, reports, correspondence, partnerships, and contractual agreements, as necessary.
• Ensure the continuous monitoring of the association's operating budget.
• Manage AUI alumni memberships and the AUI alumni database by ensuring regular updates and working closely with relevant stakeholders and maintaining close contact with the AUI alumni community.
• Manage and coordinate the organization and logistics around AAA's events.
• Ensure the follow-up of a range of goods and services ("alumni privileges") acquired from external partners through various partnerships.
• Maintain and update the AAA's annual events and activities calendar.
• Moderate the content of the AAA Portal.
• Coordinate AUI and AAA meetings.
• Ensure the continuity of AAA by organizing the General Assembly of the association and managing the handover between the outgoing and elected Board of Executives.
• Seek to develop and establish new alumni chapters, programs, and activities, as assigned.
• Provide assistance to the AAA Board of Executives as assigned.
• Perform related duties as required.

Function

• Develop, promote, and manage the day-to-day tasks of AAA.
• Implement the strategic goals and objectives of AAA.
• Working with the President of AAA, enable the Board to fulfill its governance function.
• Execute and monitor the implementation of the action plan of the executive board of AAA.
• Maintain and update the AUI alumni database.
• Act as the administrative point of contact between AAA's Board of Executives and internal and external stakeholders.

• University Degree (Bac+3/4)
• A minimum of 3 years of experience, preferably in project management or events management.
• Excellent written and verbal communication skills.
• Sound working knowledge of social media networks.
• Demonstrated ability to develop, direct, and coordinate multiple programs and activities.
• Strategic and creative mindset.
• Written and oral proficiency in English, French, and Arabic.
• Proven knowledge of the associative world a plus.
• Negotiation and persuasion skills a plus.

Personal and Behavioral characteristics / IT skills

• Strong desire and natural ability to deal with people.
• Sounds working knowledge of MS Office products.