Senior Bid Coordinator

Job Summary

The Senior Bid Coordinator coordinates with various departments to complete all Technical proposal Packages of RFQs and ensure documents will be prepared by different discipline of estimation engineers for procurement of permanent materials, equipment, machinery and bulk material as required by the scope of work of each bid or tender documents being prepared. Assists in the development and delivery of all bids and projects, ensuring pre-qualification questionnaires and all tender documentation are completed.

Job Responsibilities 1

Lead the coordination of bid activities, including bid document preparation, submission scheduling, and compliance tracking.

Ensure adherence to tendering regulations, contract requirements, and client specifications throughout the bid process.

Collaborate with internal stakeholders, such as project managers, estimators, and legal teams, to gather necessary information and inputs for bid submissions.

Review bid documents thoroughly to verify accuracy, completeness, and alignment with client expectations.

Manage bid timelines and deadlines, proactively addressing any delays or issues to ensure timely submission.

Coordinate with subcontractors and suppliers to obtain quotes, clarify technical requirements, and incorporate their inputs into bid proposals.

Maintain bid databases, documentation, and records, ensuring accurate and up-to-date information for future reference.

Provide support and guidance to junior bid coordinators or team members, facilitating their professional development and ensuring quality standards.

Participate in bid strategy meetings, offering insights and recommendations to enhance competitiveness and win rates.

Foster positive relationships with clients and stakeholders, representing the organization professionally and promoting a collaborative approach to bid submissions.

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

Advanced expertise in coordinating bid activities, including bid document preparation, compliance assessment, and deadline management, ensuring smooth tendering processes.

Strong understanding of tendering regulations, contract requirements, and industry standards to ensure compliance and maximize bid success.

Exceptional organizational skills to manage multiple bids simultaneously, prioritize tasks effectively, and meet tight deadlines.

Excellent communication and collaboration abilities to liaise with internal teams, subcontractors, and clients, facilitating cohesive bid submissions.

Proficiency in using bid management software and Microsoft Office suite to streamline bid coordination tasks and enhance efficiency in the tendering and estimation process.

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies
Resilience
Quality
Leadership
Cost Management L2
Project Estimating L2
Document & Record Control L2
Agility
Contract/Bid Documents L2
AI Fluency
Proposal Management L2


Education
Bachelor's Degree in Business Administration or any related field