Administrative Officer

We are currently seeking a Administrative Officer, reporting directly to the Head of the Department to join our team based in UAE, Abu Dhabi.

About us:

Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.

Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.

About the mission we offer you:

Job Title: Administrative Officer / Project Secretary

Department: Projects / Engineering

Qualification

• Bachelor's Degree or Diploma in Business Administration, Office Management, Secretarial Studies, or a related discipline.
• Certification in Office Administration or Secretarial Practice is an added advantage.

Experience

• Minimum 5–10 years of experience as a Project Secretary, Administrative Officer, or Executive Secretary, preferably within Engineering, Oil & Gas, EPC, Offshore, or Construction projects.
• Experience supporting Project Managers and multidisciplinary engineering teams is highly preferred.

Role Purpose

The Administrative Officer / Project Secretary will provide comprehensive administrative, secretarial, and coordination support to the Project Manager and project team. The role is responsible for ensuring efficient document management, correspondence control, meeting coordination, reporting, travel arrangements, and project administration activities to support the successful execution of projects.

Key Responsibilities Project Administration

• Provide administrative and secretarial support to the Project Manager and project team.
• Maintain project records, files, logs, and databases in accordance with company procedures.
• Assist in the preparation, formatting, and issuance of project reports, presentations, and correspondence.
• Track project deliverables, action items, and deadlines to ensure timely completion.
• Coordinate project-related communications among internal departments, clients, subcontractors, and vendors.

Document Control & Correspondence

• Manage incoming and outgoing correspondence, including letters, transmittals, emails, and reports.
• Maintain project document registers and ensure proper filing of all project documentation.
• Distribute documents to relevant stakeholders and maintain document tracking records.
• Support the preparation and submission of client deliverables and project reports.
• Ensure confidentiality and security of project information and records.

Meetings & Coordination

• Schedule and coordinate project meetings, workshops, and review sessions.
• Prepare meeting agendas, presentations, and supporting documentation.
• Record and distribute meeting minutes and follow up on action items.
• Coordinate logistics for project reviews, audits, and client meetings.

Office Administration

• Manage calendars, appointments, and travel arrangements for project personnel.
• Coordinate hotel bookings, transportation, visa applications, and other travel-related activities.
• Organize office supplies and administrative resources required by the project team.
• Support onboarding and mobilization activities for project personnel.

Reporting & Data Management

• Prepare weekly and monthly project administrative reports.
• Maintain manpower records, leave schedules, attendance records, and project contact lists.
• Assist in compiling project performance reports and management presentations.
• Update project tracking systems and databases as required.

Client & Stakeholder Support

• Act as a focal point for project-related administrative communications.
• Coordinate with client representatives, contractors, consultants, and internal stakeholders.
• Maintain professional communication and ensure prompt responses to project correspondence.

Compliance & Quality

• Ensure compliance with company policies, procedures, and project requirements.
• Support quality audits and project documentation reviews.
• Maintain accurate records in accordance with project document retention requirements.

Starting Date: ASAP

About you:

We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:

Qualifications: Bachelors or Diploma

Languages: English + proficiency level (Basic, Professional, Fluent)

Main skills: (up to 4)

Your career with us 

Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.

 What’s Next?

Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application. 

We invite you to get to know more about our company by visiting www.ten.com and follow us on LinkedIn, Instagram, Facebook, X and YouTube for company updates.