SUMMARY OF THE ROLE

As a Receptionist, you will perform full clerical, administrative, and general office duties of a responsible and potentially confidential nature. You will also communicate with stakeholders at all levels in the organisation and support the operations of the department and organisation as a whole.
This position is for an 8-months limited contract for a maternity coverage. It is based in Dubai and reports to the Admin Support Manager.

Responsibilities:

• Communicates instructions or information to various individuals and/or departments and furnishes and obtains information from other stakeholders.

  
  

• Receives and screens telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save supervisor's time.

  
  

• Schedules appointments and makes arrangements for meetings, conferences, and travel.

  
  

• Organises and maintains files of assigned correspondence and records, following up on pending matters.

  
  

• Prepares routine letters and memoranda for signature.

  
  

• Prepares special reports, gathering, and summarising data.

  
  

• Organises and prepares complex documents requiring the integration of multiple office technology and software applications. May act as an office resource for word processing and spreadsheet application.

  
  

• Arrange shipments for different departments and Cheque Collections.

  
  

• Organises and expedites flow of work through supervisor's office and initiates any follow-up action.

  
  

WHAT WE ARE LOOKING FOR AND WHAT WE OFFER

Competencies:

• Acts on own initiative, makes things happen and accepts responsibility for the results.

  
  

• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.

  
  

• Creates a stable and re-assuring work atmosphere; supports and encourages team in difficult times; is firm and reliable.

  
  

• Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.

  
  

• Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.

  
  

• Adheres to company rules and procedures; executes plans with commitment and determination; achieves high-quality results.

  
  

We Offer:

• Competitive compensation and benefits.

  
  

• Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy.

  
  

• Career development opportunities across multiple disciplines and geographies.

  
  

• Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.

  
  

• A supportive and inclusive company culture where you can be your authentic self.

  
  

• A focus on having fun together through team buildings and social activities.

  
  

POSITION INFORMATION

Company:

Jotun U.A.E. Ltd. (L.L.C.)

Contract Type:

Fixed Term (Fixed Term)

Time Type:

Full time

CLOSING DATE (dd.mm.yyyy):

12.07.2026

WHO WE ARE

Jotun’s story in the MEIA region (Middle East, India and Africa) began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.Jotun U.A.E. Ltd. (LLC), established in 1974, is one of the key markets within the MEIA region. Jotun’s business in the countries of Bahrain and Kuwait are also part of Jotun U.A.E. Ltd. and function as its branches. With a production facility, 3 warehouses and more than 400 employees, we aim to further strengthen Jotun’s position in the region through ambitious market growth plans that focus on innovation, efficiency and profitability.

Visit our Career Page to know more about life at Jotun.

Jotun’s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.

If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.  

If you think that this role is what you could be doing next, apply now!