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At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
This position is fully responsible for the project accounting & billing process, including responding to Management inquiries, verifying employee’s billable time with the time recording system & making sure that revenue leakages are avoided; front face with Operations staff on this account and making sure that the process is compliant with the Company Procedures & prescribed Accounting Practices & standards.
•Set up new projects, open and close time classes in company system (ORACLE), apply transaction controls, budget, payment terms and configure the contract in the Project Accounting System.
•Analyse and understand the contract terms & conditions and accordingly ensure that correct billing is done to the client for T&M and Fixed Price projects.
•Understand the impact of price escalation or change notices as per contract conditions and ensure that there is no loss of revenue for the company.
•Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
•Have a good understanding of accounting standards for revenue recognition.
•Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
•Ensure timelines for raising and submission of invoices to the clients.
•Research any unbilled issues to optimize the billing possibilities for the billing period.
•Maintain folders / files for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
•Work with the Accounts Receivable team member to reconcile variances that occur in the application of cash.
•Work with Accounts Payable team members where certain expenses are billable to clients at actuals.
•Generate and distribute profitability reports.
•Review weekly time sheets and monthly analyse the profitability of Project, Performance Unit or other parameters as assigned.
•Provide year-end support of auditor requirements, which includes front facing them on their queries & making sure matters of significance are reported & escalated to the PA Supervisor
•Perform additional assignments, as directed by the Accounting Supervisor.
•Communicate and coordinate with all Jacobs offices
Requirements
•Strong technical knowledge of accounting standards – particularly revenue recognition. Experience working in a large, diverse organization with intersecting business processes.
•Strong understanding of Enterprise Resource Planning (ERP) systems, such as Oracle Financials.
•Strong verbal and written communications skills with the ability to work directly with all levels of the organization.
•Ability to work in a matrix reporting structure and proven success of partnering with organizational cross-functional teams.
We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
You'll no longer be considered for this role and your application will be removed from the employer's inbox.