Contract Specialist

DHL Supply Chain India is a leading provider of integrated logistics solutions, specializing in warehousing, distribution, and supply chain management. With over 150+ facilities and 22,000+ employees nationwide, we excel in sectors like e-commerce, consumer goods, life sciences, and technology. Recognized as a Great Place to Work, we prioritize employee engagement and development. We are committed to a safe work environment, promoting Behaviour Based Safety (BBS) practices, injury prevention, and compliance with safety regulations, ensuring that safety is everyone's responsibility. We embrace an equal opportunity workplace, fostering diversity and inclusion for all employees. Join us in shaping the future of logistics and discover limitless growth opportunities! 

Key Responsibilities

Experience: - 3 to 5 years

Contract Management & Ownership

• Take full ownership of existing contracts (≤ €150K) and associated catalogues within the APAC region.
• Act as the single point of contact for all contract-related queries and vendor management activities.
• Maintain contract repository, ensure compliance, and track key contract milestones.

Stakeholder Coordination

• Collaborate closely with Buyers and End Users to determine contract renewal requirements.
• Align procurement strategies with business needs and timelines.
• Provide regular updates to internal stakeholders on contract status and risks.
• Strong stakeholder engagement skills to confidently address queries and explain procurement decisions with clarity

Contract Extensions & Creation

• Manage contract extensions, ensuring timely execution and compliance.

• Handle ad-hoc and new contract creation requests from initiation to execution.
• Ensure all contractual documentation is accurate and aligned with company standards.

Governance & Legal Coordination

• Work closely with Global Governance and Legal teams for contract drafting, review, and execution.
• Ensure all contractual terms comply with organizational policies and regulatory requirements.

Vendor Management

• Serve as the primary owner for managing contracted vendors.
• Build and maintain strong supplier relationships to drive performance and value.
• Address vendor issues, escalations, and performance concerns.

Sourcing & Bidding

• Initiate and manage bidding processes for new and renewal contracts.
• Run tenders and evaluate supplier proposals based on commercial and technical criteria.
• Ability to synthesize complex bid data into clear, concise summaries that highlight key commercial insights and risks
• Capability to structure and present a compelling bid narrative that supports effective and timely decision-making.

Negotiation

• Lead negotiations on commercial terms, legal clauses, and company policies.
• Achieve cost savings while ensuring risk mitigation and compliance.

Procurement Support

• Support Buyers on critical sourcing initiatives and projects.

Qualifications & Skills

Education & Experience

• Bachelor’s degree in Engineering, Business administration, Supply Chain, Law.
• 3–6 years of experience in contract management, procurement, or sourcing.
• Experience managing low-to-medium value contracts in a global or regional setup (APAC preferred).

Core Competencies

• Strong understanding of contract lifecycle management (CLM).
• Strong understanding of Legal clauses and ability to negotiate.
• Experience in sourcing, bidding, and vendor negotiations.
• Knowledge of procurement processes, policies, and compliance frameworks.
• Ability to analyse spend data and identify cost optimization opportunities.

Skills

• Excellent negotiation and stakeholder management skills.
• Strong analytical and problem-solving abilities.
• Effective communication and coordination across cross-functional teams.
• Attention to detail and ability to manage multiple contracts simultaneously.
• Proficiency in procurement tools (Oracle, Coupa, or similar is a plus).

Key Performance Indicators (KPIs)

• On-time contract renewals and extensions
• Cost savings achieved through negotiations and spend optimization
• Compliance with procurement and legal policies
• Vendor performance and relationship management
• Efficiency in PR processing and tender execution