• Maintain and update employee records in the HRMS, ensuring all information is accurate,
complete, and up to date.
• Coordinate end-to-end recruitment activities including job postings, candidate sourcing, CV
screening, interview scheduling, reference checks, and offer coordination.
• Support onboarding processes by preparing employment contracts, offer letters, joining
formalities, and new hire documentation.
• Maintain employee files and HR documentation digital formats while ensuring confidentiality
and compliance.
• Monitor probation periods and coordinate employee confirmation processes with
department managers.
• Generate HR reports, dashboards, and analytics related to headcount, recruitment, turnover,
attendance, leave, and other HR metrics.
• Conduct regular HRMS data audits to ensure accuracy, consistency, and integrity of employee
information.
• Coordinate attendance, leave management, and employee data updates to support payroll
processing.
• Prepare HR-related letters and documentation including salary revision letters, experience
certificates, warning letters, transfer letters, and other employee correspondence.
• Maintain recruitment trackers, candidate databases, interview feedback records, and vacancy
status reports.
• Support employee engagement initiatives, training coordination, and other HR projects
assigned by management.
• Assist the HR team with administrative duties, audits, document control, and continuous
improvement of HR processes to enhance efficiency and service delivery.
Additional Preferences • Prior hands-on experience with an HRMS is strongly preferred.
• Experience in retail, trading, or multi-location organizations will be an added advantage. But
not mandatory.
• Strong proficiency in Microsoft Excel, Word, Outlook, and HR reporting tools.
• Exceptional attention to detail and accuracy.
• Strong organizational and coordination skills.
• Positive attitude, initiative, and willingness to learn.
• Team player with a customer-service-oriented approach