Roles & Responsibilities – Manager Facility Management1. Facility Operations & Infrastructure Management

• Ensure smooth operation of all plant infrastructure and utilities.
• Manage day-to-day facility operations including:
  • Electrical systems
  • DG sets
  • UPS systems
  • Air compressors
  • HVAC / AHU systems
  • Chillers / cooling systems
  • Fire alarm & firefighting systems
  • Water systems (RO/DM/DI/STP/ETP)
  • Building maintenance (civil, plumbing, roofing, flooring)
• Ensure uninterrupted utility availability for production.
• Monitor facility uptime, breakdowns, and restoration time.

2. Plant Maintenance Management

• Lead preventive, predictive, and breakdown maintenance activities.
• Develop annual maintenance plans and shutdown schedules.
• Ensure maintenance SOPs, PM checklists, and calibration systems are implemented.
• Track MTBF, MTTR, utility efficiency, and maintenance KPIs.
• Manage AMC/CMC contracts for utilities and infrastructure.
• Root cause analysis and corrective action implementation for recurring failures.
• Ensure availability of critical maintenance spares.
• Coordinate with production to minimize downtime.

3. New Project / Construction Management

• Lead greenfield / brownfield plant infrastructure projects.
• Manage:
  • Factory construction
  • Civil works
  • Interior fit-outs
  • Utility installation
  • Production area readiness
  • Cleanroom setup
  • Office infrastructure setup
• Review plant layout, utility requirements, and expansion plans.
• Coordinate with architects, consultants, contractors, and internal stakeholders.
• Track project timelines, budgets, milestones, and deliverables.
• Ensure quality and safety compliance during construction.
• Verify contractor billing, BOQ compliance, and work completion certification.

4. Procurement & Capex Management

• Manage procurement of facility-related materials and services.
• Handle sourcing for:
  • Utility equipment
  • Maintenance spares
  • Facility consumables
  • AMC services
  • Civil materials
  • Electrical items
  • Safety systems
  • Project-related equipment
• Prepare RFQ/RFP, technical specifications, and vendor comparisons.
• Conduct techno-commercial evaluations.
• Support negotiation for pricing, delivery, and contract terms.
• Monitor PO release, delivery follow-up, installation readiness.
• Manage CAPEX budgeting and approval documentation.

5. Supplier / Contractor Management

• Identify, qualify, and onboard facility vendors.
• Manage supplier performance:
  • Cost
  • Quality
  • Response time
  • Service level
  • Delivery adherence
• Review contractor manpower deployment and productivity.
• Conduct vendor audits and periodic performance reviews.
• Manage escalation for delays and service failures.
• Ensure statutory compliance of contractors.

6. Utility Management

• Monitor utility consumption and optimization:
  • Power
  • Water
  • Compressed air
  • HVAC energy
  • Diesel
• Drive energy-saving and cost reduction initiatives.
• Track specific utility consumption KPIs.
• Plan utility capacity based on production growth.

7. Compliance & Statutory Management

• Ensure facility compliance with legal and regulatory requirements.
• Coordinate audits and documentation for:
  • Electrical safety
  • Fire safety
  • Pollution control
  • Factory compliance
  • Lift certification
  • Pressure vessel certification
  • DG compliance
  • Calibration compliance
• Maintain licenses, permits, and inspection records.

8. Safety, EHS & Risk Management

• Ensure safe facility operations.
• Conduct hazard identification and risk assessment.
• Ensure contractor safety management.
• Enforce PTW (Permit to Work) systems.
• Drive emergency preparedness and mock drills.
• Ensure PPE compliance during facility activities.
• Support incident investigation and CAPA closure.

9. Budget & Cost Control

• Prepare annual facility OPEX and CAPEX budgets.
• Monitor budget utilization.
• Control maintenance and utility costs.
• Validate invoices, service bills, contractor claims.
• Track savings initiatives and ROI.