Job description
Lead – Facilities Management
QATAR //
Temporary Contract
6 months, extendable
WWW.NESGT.COM
Job Title: Lead – Facilities Management
Job Details
Position Title: Lead – Facilities Management Reports To: Head – Technical Facilities Division: Facilities Management Department: Operations and Services
Job Purpose
The Facilities Management Lead supports the delivery of reliable, compliant, and cost-effective facilities and services across one or multiple sites in Qatar
Reporting to the Head of Technical Facilities, the role coordinates daily maintenance operations, work orders, vendor and subcontractor activities, procurement support, and client reporting
Key Accountabilities
• Manage and track work orders, ensuring proper prioritization, assignment, follow-up, and
closure, with clear updates to requestors and stakeholders
• Coordinate day-to-day building maintenance activities, including HVAC, electrical,
plumbing, fire/life safety, pumps, generators, and UPS where applicable, to ensure
continuity of operations and adherence to site procedures
• Plan, schedule, and monitor preventive maintenance. Maintain service reports, checklists,
and asset history records for audit readiness
• Coordinate external vendors and subcontractors, including scope clarification, site access,
permits-to-work where required, supervision, and verification of completed works,
including punch-list closeout
• Support procurement by raising service and material requests, collecting and tabulating
quotations, coordinating technical clarifications, and following purchase order and
approval workflows
• Assist with contract administration, planned maintenance completion, and service
deliverables. Support the preparation of variations, renewal inputs, and supporting
evidence
• Conduct routine site inspections and condition assessments. Issue corrective actions,
track risks and recurring issues, and verify closeout
• Maintain QA/QC and technical documentation, including method statements, inspection
checklists, test results, as-built records, and O&M manuals where applicable, to support
quality benchmarks and handover
• Support QHSE and IMS requirements by coordinating toolbox talks, ensuring permit-towork compliance, supporting incident and near-miss reporting, and maintaining required
safety records and training logs
• Support mobilization, demobilization, and moves, adds, and changes, including site
readiness, service activation, inventory checks, access coordination, and closeout
documentation
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• Track invoices, delivery notes, and service completion certificates. Support cost control by
monitoring consumption and spend against budget and highlighting variances to the
Operations Manager
• Prepare periodic client and internal reports, including work-order metrics, KPI dashboards,
vendor performance, issues logs, and preventive-maintenance compliance. Support
meeting minutes and action tracking as required
Communications and Working Relationships
Internal
• Head of Technical Facility
• Director of Operations and Services
• Function heads across the organization
• Relevant committees
External
• Client representatives and site supervisors/technicians
• MEP subcontractors, suppliers, and consultants, as applicable
• Security, IT, and QHSE/EH&S
Context, Work Environment and Decision-Making Authority
• The role is primarily site-based, supporting facilities and service-delivery activities across
assigned locations and liaising with internal and external stakeholders as required
• Work is carried out in a mixed environment, including office and operational areas, with
routine adherence to site-access controls, safety requirements, and company procedures
• Uses judgement to coordinate day-to-day priorities, support issue resolution, and maintain
accurate records and updates within agreed processes and service expectations
• Escalates non-routine matters and decisions with material safety, operational, contractual,
or financial impact to the appropriate manager for direction or approval
Qualifications, Experience and Skills
Minimum Qualifications
• Bachelor’s degree in Facilities Management, Engineering — Electrical or Mechanical —
Building Services, or a related field
• NEBOSH certification and IOSH certification
• Facilities or maintenance certifications, such as IFMA FMP/CFM or BOMI, and/or safety
training, such as OSHA 10/30, as applicable
• Good working knowledge of building services and maintenance systems, including HVAC,
electrical, plumbing, and fire/life safety systems
• Ability to interpret technical drawings, floor plans, maintenance procedures, and HSE
documentation
• Knowledge of QHSE requirements, including permit-to-work systems, risk assessments,
and site-safety practices
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook
• Strong communication, customer-service, and coordination skills
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• Knowledge of sustainability practices, energy management, and waste-management
initiatives
• Familiarity with local authority and regulatory requirements in Qatar
Minimum Experience
• Minimum of 10 years’ experience in facilities operations, facilities coordination, MEP
maintenance administration, property management, or a related field.
• Experience using Computerized Maintenance Management Systems, or CMMS, or workorder management systems
• Experience maintaining service records, maintenance documentation, and operational
reports
• Experience coordinating with technicians, contractors, vendors, and clients to ensure
effective service delivery
• Experience preparing reports, trackers, and KPI summaries
• Experience supporting multi-site Facilities Management operations
• Experience in MEP projects, fit-out works, EPC projects, refurbishment activities, or
building handovers
• Experience in procurement coordination, vendor management, invoice verification, and
budget tracking
• Experience maintaining QA/QC documentation, inspection records, asset registers, asbuilt drawings, and O&M manuals
• Experience maintaining audit-ready records and supporting compliance inspections
Required Competencies
Functional Competencies
• Organizational skills: Ability to prioritize competing requests and follow through to closure
• Problem solving: Troubleshoot issues, gather facts, and coordinate appropriate resources
• Vendor management: Communicate expectations, verify completion, and maintain
documentation
• Attention to detail: Accurate recordkeeping, safety checklists, and compliance
documentation
• Collaboration: Work effectively with occupants, IT, security, EH&S, and external partners
Behavioural Competencies
• High level of professionalism and integrity
• Ability to work as a proactive and effective team player
• Strong critical-thinking, practicality, and effectiveness skills
• Highly flexible, able to deal with uncertainty and deliver under pressure
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
