Administrative Officer

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us. Our newest opportunity is for a talented Administrative Officer to join our award-winning team based in Dubai, United Arab Emirates.

An office administrator is the supportive force driving many of the daily functions within the company. The ideal professional for the role is a flexible problem solver with superb communication skills and a detail-oriented mindset. He/she should have prior experience in an administrative capacity in an office environment. Multitasking and the ability to  handle unexpected queries are essential qualities to bring to the position

We envisage success in this role to include:

• Organization & Multitasking: Proven ability to manage multiple tasks, prioritize competing deadlines, and adapt to changing business needs.
• Technical Skills: Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, and PowerPoint) and Google Workspace (Docs, Sheets, Forms, Drive, and Calendar).
• Communication: Excellent verbal and written communication skills with experience managing correspondence and collaborating effectively across teams.
• Problem Solving: Skilled at resolving office-related issues, including equipment malfunctions, scheduling conflicts, and day-to-day operational challenges.
• Financial & HR basics: Knowledge of petty cash management, invoice processing, expense tracking, basic bookkeeping, and employee onboarding support
• Administrative Support: Experience in answering and directing phone calls, managing emails, handling incoming and outgoing mail, and preparing office correspondence and memos.
• Administrative Management: Coordinate reception operations and managed driver schedules, assignments, and transportation logistics.
• Office Management: Manage office supplies, coordinated maintenance of office equipment and facilities, and ensured a well-organized workplace.
• Scheduling & Meeting Coordination: Organize meetings, booked venues, prepared agendas, coordinated logistics, and supported project-specific administrative requirements.
• Documentation & Records Management: Maintain company databases, managed document control, tracked expenses, and ensured records were accurate, organized, and compliant with company policies.

To be successful in this role, we envision that you will bring at least 5 years of administrative experience in UAE within a fast-paced professional services environment.

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years' experience in an administrative or office management role, preferably within an engineering consultancy, construction, architecture, or professional services environment.
• Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills in English.
• Strong organisational, multitasking, and time management skills with exceptional attention to detail.
• Proven ability to handle confidential information with professionalism and discretion.
• Experience supporting office operations, document control, meeting coordination, and basic finance and HR administration.
• A professional, approachable, and customer-focused attitude with excellent interpersonal skills.