Extra-Curricular Activity (ECA) Planning Coordinator

Position Title: Extra-Curricular Activity (ECA) Execution Coordinator

Department: Student Affairs & Extra-Curricular Activities

Employment: Full-Time
Job Location: Karachi

Role Overview

The Extra-Curricular Activity (ECA) Execution Coordinator is responsible for the on-ground implementation of all planned extracurricular activities. This role ensures that every ECA event is delivered smoothly, safely, and in line with institutional standards, creating memorable experiences for students.

Key Responsibilities

• Execute all planned Extra-Curricular Activity (ECA) events, workshops, competitions, and activities as per the approved calendar
• Coordinate logistics including venue setup, equipment, catering, and transportation
• Supervise student volunteers and staff during ECA events
• Manage real-time troubleshooting and problem-solving during events
• Ensure adherence to health, safety, and institutional guidelines at all events
• Collect participant feedback post-events and compile execution reports
• Maintain inventory of ECA equipment and materials
• Work closely with the ECA Planning Coordinator to understand event requirements
• Liaise with the marketing team to ensure events are properly promoted and documented

Requirements & Qualifications

• Bachelor's degree in Event Management, Student Affairs, Education, or related field
• 2+ years of experience in event coordination or campus activities management
• Strong leadership and team management skills
• Ability to work under pressure and manage multiple events simultaneously
• Excellent communication and interpersonal skills
• Flexibility to work evenings and weekends as events require

Preferred Qualifications

• Experience in a school or higher education setting