Job Summary

The Office Manager will be responsible for overseeing the daily administrative and operational activities of the Doha office, ensuring an efficient, professional, and well-organized working environment. The role requires a highly organized, proactive, and discreet professional capable of supporting senior executives, coordinating with external vendors and service providers, and maintaining high standards of office administration within a regulated financial services environment.

Key Responsibilities

• Manage day-to-day office operations and ensure smooth administrative functioning.

• Coordinate office maintenance, supplies, facilities management, and vendor relationships.

• Provide administrative support to senior management and investment professionals.

• Manage calendars, meetings, conference calls, and travel arrangements.

• Coordinate visas, hotel bookings, transportation, and executive logistics.

• Prepare correspondence, presentations, reports, and meeting materials.

• Handle confidential information with discretion and professionalism.

• Assist in organizing board meetings, committee meetings, and corporate documentation.

• Maintain organized records of legal, compliance, and corporate documents.

• Support internal processes relating to QFC and regulatory requirements.

• Process office-related invoices and coordinate with finance teams.

• Support onboarding processes for new employees.