Bayt.com

Submitting more applications increases your chances of landing a job.

Here’s how busy the average job seeker was last month:

Opportunities viewed

Applications submitted

Keep exploring and applying to maximize your chances!

Looking for employers with a proven track record of hiring women?

Click here to explore opportunities now!
We Value Your Feedback

You are invited to participate in a survey designed to help researchers understand how best to match workers to the types of jobs they are searching for

Would You Be Likely to Participate?

If selected, we will contact you via email with further instructions and details about your participation.

You will receive a $7 payout for answering the survey.


User unblocked successfully
https://bayt.page.link/jcDMxobWjwwwfggZ7
Back to the job results

Administration Specialist

6 days ago 2026/11/01
Other Business Support Services
Create a job alert for similar positions
Job alert turned off. You won’t receive updates for this search anymore.
Undo

Job description

We are currently seekinga detail-oriented and organizedAdministration Specialistto provide comprehensive support to our Hospitality team.Youwill play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members. 

  • Prepareandmanagebids, ensuring all necessary documents are collected, reviewed, and presented in a timely and professional manner. This includes gathering data, specifications and supporting materials.
  • Conduct research on potential clients, competitors, and market trends is to create competitive and relevant bid proposals that reflect the company's strategic approach and value proposition. 

  • Ensurethat all bids adhere to client requirements, company standards, and regulatory guidelines, reviewing all documents for accuracy, completeness, and consistency prior to submission. 

  • Assist with evaluating feedback from clients, tracking the status of bids, and preparing reports on bid outcomes to improve future bidding strategies and identifies areas for improvement. 

  • Make travel arrangements forteam memberssuch as booking flights, cars, and hotel reservations. 

  • Organize and maintain documents, records, and files(including emails, reports, letters, schedules, forms and tender documents)in paper and/or electronic format, ensuring accuracy and easy retrieval.Ensure all documents have a file path for reference. 

  • Prepareand draft letters,reports, agendas, and papers for meetings. 

  • Inputs and updates information in databases and spreadsheets. 

  • Assist in data entry, generatingreports, and compilinginformation as required by the team. 

  • Assist in drafting and collating pitching material. 

  • Support team members with MS Word, PowerPoint and Excel based tasks. 

  • Ensure reportsand outputsare in line with formatting standards. 

  • Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies. 

  • Control and maintenance ofteamdiaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues. 

  • Prepareprecisetargetede-marketing emails. 

  • Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reportingand other items. Ensure files adhere to audit regulations. 

  • Arrange and execute post and courier services. 


  • Answer phone calls, respond to emails, and handle correspondence on behalf of the team.

  • Handle computer/database (KF Database, Contacts Register, Hub).

  • Maintain correct contact information on People Search for the department.


Requirements
  • Minimum of5years proven experience as an Administrative Assistant, Secretary, or similar role, with a minimum of 2 years involvement in bids and proposals 

  • Excellent interpersonal andcommunicationsskills. 

  • Professional,pleasantand confidentmanner in making and receiving phone calls. 

  • Strong organizational and problem-solving abilities.

  • Ability to take initiative and work proactively. 

  • Ability to work through periods of high workload.

  • Ability tomaintainand improve filing systems.

This job post has been translated by AI and may contain minor differences or errors.
Apply on company site Email to Friend Complete Questionnaire
You’ve reached the maximum limit of 15 job alerts. To create a new alert, please delete an existing one first.
MANAGE
Job alert created for this search. You’ll receive updates when new jobs match.
Manage alerts
Are you sure you want to unapply?

You'll no longer be considered for this role and your application will be removed from the employer's inbox.