We're looking for an exceptional Executive Assistant to become an integral part of our growing longevity and skincare company.

This is far more than a traditional PA role. You'll work directly alongside the founder, helping manage the day-to-day operations of a fast-growing international e-commerce business. You'll coordinate between marketing, operations, customer service and external partners to ensure everything runs smoothly.

If you're highly organised, proactive, detail-oriented and enjoy wearing multiple hats in a fast-paced environment, we'd love to hear from you.

Your Responsibilities

Executive & Administrative Support

• Manage calendars, meetings and appointments
• Organise travel, accommodation and itineraries
• Prepare reports, presentations and business documents
• Handle email management and correspondence
• Maintain organised digital filing systems
• Take meeting notes and follow up on action points

Business Operations

• Maintain and manage spreadsheets and operational dashboards
• Monitor inventory and stock reports
• Coordinate with suppliers, logistics partners and fulfilment teams
• Assist with product launches and operational projects
• Track KPIs and business performance metrics
• Support daily business administration

E-commerce Support

• Work closely with our e-commerce team
• Help maintain Shopify product listings and collections
• Coordinate website updates and promotional campaigns
• Ensure products, pricing and inventory remain accurate
• Support customer experience improvements

Marketing & Social Media

• Assist with scheduling and managing social media accounts
• Coordinate content with designers and marketing agencies
• Help organise influencer collaborations and UGC campaigns
• Assist with email marketing campaigns
• Monitor campaign performance and reporting
• Keep marketing assets organised

Affiliate & Partnership Management

• Support the management of affiliate programmes
• Build relationships with ambassadors and creators
• Track affiliate performance and commissions
• Coordinate promotional campaigns and partnerships