Purchase Officer

Job Code: 127/001/343
Industry: Energy

Our client in the energy sector is seeking an experienced Purchase Officer in Dubai to manage local procurement activities and support project requirements by sourcing materials, coordinating with suppliers, and ensuring the timely delivery of critical items.
The role involves handling procurement planning, supplier coordination, commercial evaluation, and purchase order management for various mechanical and engineering materials required for project execution.

Project Procurement Planning

• Review Material Requisitions (MR) received from project engineers or site teams to understand project material requirements.
• Verify the Bill of Quantities (BOQ), engineering drawings, and technical specifications before initiating procurement activities.
• Prepare procurement schedules aligned with project timelines and delivery requirements.
• Handle procurement of typical materials used in engineering and mechanical projects, including steel plates, structural steel, pipes, fittings, and flanges.
• Procure valves, gaskets, pumps, motors, and other mechanical equipment required for project execution.
• Manage procurement of fasteners, anchors, welding consumables, and general engineering consumables.
• Source paints, coatings, and mechanical installation accessories required for project completion.

RFQ and Supplier Coordination

• Prepare and issue Requests for Quotation (RFQ) with complete technical and commercial details to suppliers.
• Obtain quotations from a minimum of three approved vendors to ensure competitive pricing and availability.
• Ensure supplier quotations comply with material specifications, project standards, and delivery timelines.
• Maintain communication with suppliers to clarify specifications, delivery requirements, and technical details.

Commercial and Technical Evaluation

• Prepare Quotation Comparison Sheets (QCS) for evaluating multiple supplier quotations.
• Evaluate suppliers based on pricing, compliance with technical specifications, delivery timelines, and past performance.
• Coordinate with the engineering team or QA/QC department for technical approvals before finalizing procurement decisions.

Purchase Order Management

• Prepare and issue Purchase Orders (PO) with complete details, including material descriptions, grades, specifications, and quantities.
• Ensure purchase orders clearly define delivery locations such as project sites or workshops.
• Include inspection requirements, Mill Test Certificates (MTC), and applicable quality documentation within purchase orders.
• Define payment terms and conditions while ensuring compliance with company procurement policies.

Expediting and Delivery Monitoring

• Follow up with suppliers regularly to ensure on-time delivery of materials.
• Monitor critical materials that could impact the overall project schedule.
• Coordinate closely with site teams, logistics departments, and stores to ensure proper delivery and storage of materials.

Subcontract and Service Procurement

• Arrange specialized services required for project execution such as machining, laser cutting, and bending works.
• Coordinate services including galvanizing, sand blasting, and painting activities.
• Procure heavy equipment rental services when required for project operations.
• Coordinate transportation services and crane rentals to support project logistics.

Quality Compliance

• Ensure that all supplied materials meet project specifications and quality standards.
• Verify Mill Test Certificates (MTC) and inspection reports for supplied materials.
• Ensure compliance with relevant standards such as ASTM, ASME, DIN, and other applicable industry standards.
• Coordinate with the QA/QC department when material inspection or verification is required.

Inventory Coordination

• Work closely with the stores department to monitor stock levels and inventory status.
• Track material consumption rates and maintain minimum stock levels for critical items.
• Ensure that material shortages are avoided at project sites by maintaining proper procurement planning.

Cost Optimization

• Negotiate better pricing and favorable terms with suppliers to achieve cost savings.
• Identify and develop alternative suppliers to improve procurement flexibility and competitiveness.
• Monitor market price trends for engineering and construction materials to support strategic procurement decisions.

Documentation and Reporting

• Maintain accurate procurement records, including RFQs, quotations, comparison sheets, and purchase orders.
• Track delivery status and maintain updated records of supplier performance and vendor databases.
• Prepare procurement status reports and updates for management review.

• Bachelor’s Degree in Mechanical Engineering or a related engineering discipline is preferred.
• Diploma holders with relevant procurement experience will also be considered.
• Minimum 7 to 10 years of experience in local UAE purchasing or procurement activities.
• Strong experience in local UAE procurement across engineering, construction, or industrial sectors.
• Good understanding of mechanical construction materials and engineering components.
• Ability to read and interpret basic engineering drawings and specifications.
• Strong negotiation skills and vendor sourcing capabilities.
• Good knowledge of project procurement cycles and procurement planning.
• Experience using ERP systems or procurement software will be an advantage.
• Strong negotiation, communication, and market knowledge within the UAE supplier network.
• Ability to work independently, prioritize tasks effectively, and meet project deadlines.
• Fluency in English is required and knowledge of Hindi will be an advantage.
• UAE driving license is mandatory.
• Willingness to support onsite procurement activities during shutdown outage seasons when required.

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