Administrative Assistant

Job Description

Shift Timings:

• 8:30 PM – 5:30 AM India Time (PST)
• 5:30 PM – 2:30 AM India Time (EST)

PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES
Meeting management
•Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
•Liaising with other Executive Administrators globally when necessary.
•Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.
General Administration
•Timely collection and processing of team expenses for both cash and American Express using the company expense system.
•Supporting the other Executive & Admin Assistants where necessary.
QUALIFICATIONS
Education:
•Bachelor’s Degree
•Minimum 3-12 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.
Experience / Skills Required:
•Strong attention to detail and highly organised.
•Strong client service orientation.
•Effective prioritisation of multiple professionals.
•Experience in travel coordination; domestic & international.
•Understanding of different time zones
•Excellent written and verbal communication skills.
•Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.

Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.Good judgment as to when to escalate issues vs. solving problems independently.

Reporting Relationships

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.