Introduction:

Aga Khan University's (AKU) Department of Community Health Sciences (CHS) is a preeminent public health institution in the country. The vision of the Chancellor set the direction for the University to take a lead in community development and the creation of an innovative curriculum that emphasizes a balance between patient care and population health. Over the past several decades, CHS has played a major role in leading the development of national level primary health care, public health practice, health systems through evidence-based approach. CHS has established successful models in urban and rural settings in Pakistan emphasizing empowerment - building on the strengths of communities. As part of an international university, CHS collaborates in a global network of outstanding research and teaching institutions including AKU affiliates in East Africa and Central Asia.

CHS has five major sections – Epidemiology & Biostatistics, Health Policy & Management, Population & Reproductive Health, Environmental-Occupational and Climate Change (EOHCC), and Non-Communicable Diseases & Mental Health.

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:

You will be responsible to:    

• provide administrative, operational, and coordination support for the effective functioning of the department
• coordinate and monitor day-to-day departmental activities, ensuring timely completion of assigned tasks and smooth execution of operations
• maintain accurate, organized, and confidential records, files, databases, inventories, and other departmental tracking systems in accordance with University policies and procedures
• draft, prepare, and process routine correspondence, reports, requests for payment, and other departmental documentation, while following up with relevant departments for timely processing
• facilitate effective communication and coordination with internal and external stakeholders, including faculty, staff, students, consultants, visitors, and service departments
• assist in the planning, coordination, and implementation of departmental projects, meetings, workshops, events, and other initiatives
• support departmental human resource and administrative function
• ensure compliance with University policies, procedures, and applicable regulatory requirements
• contribute to the continuous improvement of departmental systems, processes, and operational efficiency
• perform any other duties and responsibilities assigned by the supervisor in support of departmental and University objectives.

Requirements:    

You should have:

• Bachelor’s degree in any discipline
• at least 1-2 years of relevant experience in a recognized organization 
• knowledge of administrative procedures preferably within a health service organization
• strong interpersonal, communication, and multitasking skills
• efficient in MS office including Excel
• fluency in written and spoken English and Urdu
• ability to meet strict deadlines
• ability to prioritize tasks efficiently
• ability to handle office correspondence independently
• good understanding of administrative processes and ability to liaise with other offices at the University
• commitment to work on off days.