Job Category

Project

Duty Station(s)

Home based

Contract Type

ICA - LICA - Specialist - Retainer

Duration

Several, possible short-term, full-time / part-time, retainer opportunities (see below), subject to organizational requirements, availability of funds and satisfactory performance.

Role Purpose

The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements.

The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance. The Project Management Support Officer facilitates coordination among project teams, partners support services units, ensuring timely implementation of activities and compliance with established procedures.

The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools.

Functions / Key Results Expected

1. Data Management, Analysis and Reporting

•Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
•Develop and maintain databases, dashboards and information management systems for real-time project tracking.
•Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
•Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders
•Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
•Ensure rigorous data quality checks and validation of data sources and tools.

2. Project Implementation and Operational Support

•Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
•Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
•Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
•Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
•Track project milestones, outputs and deliverables, and alert management to delays or risks.

3. Procurement, Financial and Administrative Coordination

•Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
•Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
•Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting.