Job Code: 348/001/355
Industry: Water Treatment

Our client in the water treatment industry is seeking a highly organized Executive Assistant in Sharjah to support the Managing Director with administrative, secretarial, and reporting responsibilities.
The ideal candidate will have strong organizational skills, advanced Excel capabilities, and the ability to manage multiple priorities while ensuring smooth executive operations and effective communication across departments.

Administrative Support

• Manage the Managing Director’s calendar, schedule appointments, and organize meetings to ensure effective time management.
• Coordinate travel arrangements, including flight bookings, hotel accommodations, and travel itineraries.
• Prepare, review, and manage correspondence, emails, reports, and presentations on behalf of the Managing Director.
• Maintain and organize files, records, and confidential documents while ensuring proper documentation and easy retrieval.

Report Preparation and Updates

• Create, manage, and update various reports using Excel, including data analysis, charts, dashboards, and performance summaries.
• Ensure accuracy and consistency of data across all reports, with regular updates and timely sharing with relevant stakeholders.
• Prepare professional presentations and reporting documents for management meetings and business reviews.

Meeting Coordination

• Arrange and coordinate internal and external meetings, ensuring timely preparation of agendas, meeting materials, and documentation.
• Attend meetings when required to take notes, record minutes, and track action items for follow-up.

Communication Management

• Act as the point of contact between the Managing Director and internal or external stakeholders.
• Screen and prioritize incoming calls, emails, and correspondence to ensure efficient communication and timely responses.

Project Assistance

• Assist with special projects, research tasks, and preparation of reports or presentations as directed by the Managing Director.
• Coordinate with various departments to gather required information and support the implementation of management decisions.

Office Management

• Ensure the office environment is well-maintained and properly equipped to support smooth daily operations.
• Handle office-related tasks such as ordering supplies, managing vendor relationships, and maintaining overall office organization.

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in a similar role supporting senior executives, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Advanced Excel skills for report preparation, data organization, and analysis.
• Knowledge of additional reporting tools or software is considered an advantage.
• Excellent verbal and written communication skills in English.
• Strong organizational skills with the ability to multitask and manage multiple priorities.
• High level of professionalism with the ability to maintain confidentiality and handle sensitive information with discretion.
• Resourceful and proactive approach to problem-solving and task management.

• Strong time management and organizational skills.
• Ability to work independently and prioritize tasks effectively.
• Advanced Excel skills for data management and reporting.
• Excellent interpersonal skills to build and maintain relationships with internal and external stakeholders.
• Professional demeanor with a strong focus on delivering high-quality results.

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